Capture construction change orders simply and on mobile
Document scope deviations on site, give notice in time, back up your claims
upmesh change-order management is an app for documenting changes in scope on the construction site. You capture work that qualifies for a change order on site with your smartphone or tablet, pin it to the digital construction plan and add a description, trade, photos and documents. That creates a solid basis for giving notice of change orders in time and enforcing your claims.
Unrealized claims are rarely a question of law – they are a question of documentation: if you don't record a deviation from the contractually agreed scope promptly and traceably, you effectively lose the claim.
Capture on site
You record work that qualifies for a change order directly with your smartphone or tablet, so you can give notice of it in time.
Communicate scope deviations
Use the chat in the ticket to report deviations from the contractually agreed scope to everyone involved right away.
Document with solid evidence
Plan references, photos, comments and timestamps add up to project documentation you can evaluate.
Record scope changes where they're spotted
With the app for iOS and Android, you capture change orders right on the construction site – even without a signal, with automatic syncing as soon as you're connected again. Every change order is created as a ticket pinned to the digital construction plan; you add the description, trade, photos and documents in the same step.
That way the information is complete while the situation is still visible – and not weeks later, when the work has long since been built over.
Clean coordination instead of minutes written from memory
Coordination on the scope deviation happens in the ticket: questions, approvals and status changes sit right where the evidence is. With the watcher function, everyone involved is notified automatically when something changes.
Role-based visibility ensures that everyone involved only sees the tickets that concern them – which matters as soon as subcontractors and the client work in the same project.
From ticket to change-order proposal
You create reports from the captured data without switching systems. Automatic report templates and the report designer define content and layout, filter options select the relevant tickets, and the change-order data is carried over into your report layout automatically – based on your own Word templates if you like.
A change-order proposal then contains everything that matters: the description of the additional work, the justification, the cost breakdown and the evidence in the form of photos and plan excerpts.
Enforce additional fees for design services
Under § 650q BGB (the German Civil Code) and the HOAI (the German fee scale for architects and engineers), changes to the original design contract give architects and general planners a legitimate claim to additional fees. The prerequisite is a complete chain of evidence: when was the change ordered, by whom, and what work resulted from it?
upmesh provides this basis with timestamp, author and plan reference – documented in the form needed for HOAI-compliant billing.
“We mainly use upmesh as a project management app. Our internal and external communication runs smoothly through the upmesh ticket system. That makes project coordination with all kinds of trades enormously easier and saves countless emails and calls every day.”
Niels Flick, Partner, Flick Ingenieurgemeinschaft
Frequently asked questions
More solutions for your construction project
Give notice of change orders in time instead of justifying them after the fact
Try upmesh for free and document your first scope deviation with a plan reference and photo. During the trial period, we support you with everything you need.