Task Management
For civil engineers, engineering firms, general contractors
upmesh is software for task management in construction. You capture tasks and defects on your mobile device right on site, pin them to the digital construction plan, assign them with a deadline and document every status change traceably. That way you coordinate several construction projects in one place – and can prove who initiated what and when. Instead of handing out tasks via email, phone and messenger, you coordinate your project in a single place. Every instruction, every query and every status change stays documented – and therefore provable.
Capture tasks on the go:
Capture tasks on site, on mobile
Capture tasks on site with your smartphone or tablet, pin them to the plan and assign them – with photo, deadline and person responsible.
Communication right in the ticket
Agreements and queries happen in the ticket, not in your inbox. That way the information sits where the task is.
Complete documentation
All changes are stored in the ticket in an audit-proof way. Your construction documentation builds up along the way.
Capture, locate and assign tasks
With the upmesh app for iOS and Android, you capture tasks where they arise. You keep all the information in one ticket, pin it to the digital construction plan and assign it to a project participant along with a due date. Tickets you have already created are suggested as titles, which speeds up capture. Task management also works without a network connection: you keep working offline, and the data syncs automatically as soon as you're back online.
You see your tickets in the view that fits the situation:
- KANBAN: for a view of the workflow
- LIST: for working through tasks
- TABLE: for analysis and comparison
- CALENDAR: for all due dates at a glance, appointments
- Movable via drag & drop
Between planning, coordination and queries
A typical project morning: the landscaping contractor announces that work on the outdoor areas will start in calendar week 42. The structural engineer points out that a wall opening is still due in week 43. The client wants to bring the opening forward – but doesn't want to pay more than 10% above the quote.
Three parties, three scheduling logics, one decision that you have to make and then communicate to everyone. When this coordination runs via email, phone and messenger, it doesn't just cost time – in the end, nobody can prove who was informed about what and when.
Digital task management brings this coordination together in one place: fewer misunderstandings, clear responsibilities and traceable communication between site and office.
Try it now
Task management where
the project happens:
Project coordination
You discuss queries and changes directly in the ticket – as a comment or as a voice message that can be recorded and played back in the comments. Thanks to real-time updates, everyone involved is notified as soon as files are added, someone comments or a status changes. In the notification center in the header, you'll find all project updates in one place.
The crucial difference: coordination in the ticket instead of the inbox – the agreement sits with the task. If someone later asks who decided what and when, you don't have to search through an inbox.
Project controlling and proof
Project controlling with reliable documentation
Our cloud-based software stores all status changes within the tickets in a traceable way. This makes collaboration with all project participants easier and enables complete construction documentation.
When it comes to the burden of proof towards the client, what counts is whether you can document the defect notice and the deadline set under VOB/B (the German standard terms for construction contracts). You'll find the proof in the ticket – with date, location and author. For engineering firms that take on site supervision in Leistungsphase 8 (work stage 8) under the HOAI (the German fee scale for architects and engineers), this is the difference between recollection and evidence.
Tickets can be archived or deleted; for audit purposes, deleted tickets remain viewable and can be restored. You configure your dashboard the way you work – from the full overview to a reduced view with focus tickets and calendar.
Company standards
Your standard. On every site. Regardless of project size. Set up templates once – project structure, forms, reports, roles – and every new project starts from them.
Your standards are then no longer a folder on the intranet that everyone interprets differently, but the default setting. The templates scale with project size: the small project gets the lean version, the large one the full depth – but both follow the same company standard. That way, the quality of your documentation no longer depends on which project manager keeps it.
“At some point, the constant phone calls with every site were driving me crazy. On top of that, 10 new emails land in the inbox, and eventually I didn't know whether I was coming or going. Thanks to upmesh task management, that's so much easier now! I create a ticket and assign it directly to the right employee, including a photo and plan reference if needed. Documentation runs through the same channel – perfectly prepared in a form we customized ourselves.”
Markus Geser, Managing Director, Geser GmbH
Features
Task management across multiple projects
If you run several projects at the same time, you need more than a task list. With cross-project ticket reports, you group by company, assignee, trade, ticket type, reviewer or project and see where action is needed. Filter options let you tailor the ticket history precisely.
For your daily work, you have:
| Sub-tickets | break complex tasks down into steps |
|---|---|
| Custom ticket layouts | adapt the fields to your processes |
| All data in the ticket | responsibilities, due dates, status, trade, plan reference, comments, checklists |
| Excel import and export | bring in existing records, process reports further |
| Tags | sort tickets according to your own system |
| Duplication | creates recurring activities in just a few clicks |
We'll be at ARCHITECT@WORK in Berlin on October 7–8 – come by and get to know us!
Secure data storage in Germany
Data sovereignty
Your project data stays in Germany. So does the AI. upmesh is developed and hosted in Germany – and so is our AI. Your construction file therefore never leaves the jurisdiction in which you are liable. The data is stored centrally in the cloud so that everyone involved can access it at any time. At the same time, you can download and archive complete projects with one click – your documentation belongs to you, not to your software.
Privacy policy