What is a construction diary?

A construction diary documents for the client what happens on the construction site every day. It records construction progress, provides evidence of what happened on site and serves as proof that the construction work was carried out properly.

What has to go into a construction diary?

A construction diary should contain the weather conditions, the people and companies present, the materials used, the work carried out and its progress in all trades, as well as anything unusual, defects, instructions given and acceptances.

What happens if no construction diary is kept?

Without a construction diary, the key piece of evidence is missing in a dispute. If defects appear later, it is hard to prove whether the work was carried out correctly or whether those responsible had been informed – which makes asserting or defending against claims considerably more difficult.

Does the construction diary also work without internet?

Yes, the construction diary can be edited offline. Entries are stored locally and sync automatically as soon as a connection is available again.

Can I send the daily report to external recipients?

Yes, you define the recipient list freely. Alongside registered project participants, you can add external recipients by email directly from the app.

Keep your construction diary digitally – without Excel and paperwork

Record the day on site on mobile, send the daily report, meet your documentation duty

The upmesh Construction Diary is an app for daily site documentation. You record attendance, work carried out, defects, damage and obstructions directly on the construction site, import the weather data from the project address at the push of a button and send the finished daily site report with all attachments from the app. That way you meet your documentation duty and have solid evidence if a dispute arises.

Handwritten notebooks, photos on your phone and an Excel spreadsheet in the office: this route costs time every evening and still doesn't deliver reliable documentation in the end. With upmesh, the daily report is created where things happen – without entering anything twice.

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Complete records

Whether on mobile with a smartphone and tablet or in the office – you have all the information for your construction diary in one place.

Send the daily report directly

You send the finished daily site report with its attachments straight from the app to the defined recipients.

Solid evidence in a dispute

Attendance, work performed and special incidents are recorded with date and author.

Automatic site documentation instead of evening work

Document your own staff and subcontractors present, together with the work they performed and any special incidents. You import the weather conditions at the push of a button based on the project address. You record defects, damage and obstructions with photos directly in the report.

The construction diary can also be edited offline. You work independently of the internet connection and don't have to document anything after the fact.

The search function lets you find past reports quickly – you answer the question “When did we do that again?” in seconds instead of digging through a binder.

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Send the daily report and adapt it to your standards

You define the recipient list for sending the daily report freely. Both registered project participants and external recipients by email can be added directly from the app.

The Enterprise version adds custom branding, your own construction diary templates and company-specific ticket reports based on Word templates. That way your documentation stays in the same format across all projects – no matter who keeps it.

The construction diary as evidence

When the burden of proof towards the client is on you, what counts is whether you can show what was ordered, carried out or obstructed, and when. Every entry in upmesh carries date, location and author and stays traceable in unaltered form.

For engineering firms that take on site supervision in HOAI work stage 8 (Leistungsphase 8 of the German fee scale for architects and engineers), the construction diary is the basis of their own protection – and for general contractors it is the proof towards subcontractors.

From the field

“Since we started using upmesh, we write far fewer emails, lose less time to constant phone calls and no longer have to worry about a construction diary. My site managers or I mark small defects, brief instructions or notes with their exact position on the digital construction plan in the app and assign them to the relevant companies. Everything is documented automatically, and at the end of the day we have a complete daily site report.”

Benedikt Breithaupt, Dipl.-Ing. and architect, BREITHAUPT ARCHITEKTEN

Frequently asked questions

More project solutions
Solution	What for
Plan Managementmanage all plans and versions centrally	manage all plans and versions centrally
Task Managementcapture, assign and review tasks	capture, assign and review tasks
Defect Managementcapture, track and report defects on mobile	capture, track and report defects on mobile
Change Order Managementdocument change orders directly on the digital plan	document change orders directly on the digital plan
Digital Document Storageorganize project storage and share files with your team	organize project storage and share files with your team
Time Trackingrecord working hours for employees and crews as well as expenses on mobile	record working hours for employees and crews as well as expenses on mobile
BIM Viewerupload IFC files and navigate the 3D spatial model	upload IFC files and navigate the 3D spatial model

Keep your construction diary without losing time

Try upmesh for free and create your first construction diary in just a few minutes. During the trial period, we support you with everything you need.

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